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You are here: The Job Explorer > Job Description > Library Assistant Senior

Library Assistant Senior Duties and Responsibilities

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Purpose of Classification:

Performs duties that support a wide range of library services which may include copy cataloging, verification of bibliographic records or assisting library users with library requests. This classification may also include coordinating activities of and assisting in the training of staff and student assistants and overseeing a library unit on evenings and weekends. Library Assistant, Senior makes use of one or more library automated systems.

Distinguishing Characteristics:

This is second in a series of four classifications and is distinguished from the Library Assistant in that this classification selects the most appropriate guidelines, reference materials and procedures for meeting job responsibilities, creates descriptive bibliographic records, negotiates fines with library users and reviews and corrects online error reports. This classification operates under general supervision and reports to a Library Specialist or Senior Library Supervisor or Senior Librarian or Department Head.

Examples of Duties:

  • Creates, inputs and updates bibliographic records, interlibrary loan requests or other data on automated systems; searches, interprets and verifies bibliographic records or other data on automated systems; transfers and receives information electronically from one system to another; reviews and corrects online error reports.
  • Assists library users in the process of locating library materials and also gives directional information; interprets library user questions, provides basic answers and makes appropriate referrals.
  • Provides circulation, interlibrary loan and reserve desk service; reviews department policy and procedures with the library user to ensure that established guidelines are followed; reviews and sorts overdue and fine notices; processes rush requests for library material upon demand; handles problems with patron requests and may refer difficult problems to a higher level.
  • Assists faculty with course reserve requests and negotiates related problems including copyright, referring complex problems to a higher level.
  • Maintains specialized files in a unit and department such as the series authority file and copyright files.
  • Performs complex copy cataloging of monographs and reclassification for online and card catalog, occasionally in a foreign language; creates and updates descriptive bibliographic records; reviews records for catalog card production and exportation to other online systems; coordinates maintenance of card catalogs; verifies and establishes series and authority records; receives library material and verifies receipt against online and printed record; assigns backlog accession numbers.
  • Provides clerical support, which may include researching and selecting supply orders for unit and department, reporting and resolving equipment problems and scheduling and billing for library services; prepares gift and duplicate list.
  • Prepares library materials for shipment and receives returned material, ensuring accuracy; reviews and distributes library material for the department; maintains loose-leaf services; collects, prepares and processes library materials for bindery; reviews damaged library material and determines basic repairs.
  • Processes invoices for payment using university online accounting system and corresponds with vendors to resolve billing conflicts.
  • Generates computer reports and performs data back up for unit, department and library; prepares and verifies financial report for department.
  • Prepares specialized equipment for presentations and classroom use.
  • Monitors shifts of library material and ensures quality control; organizes library material for shelving.
  • Collects monies, negotiates fines and reconciles daily accounts; monitors and maintains borrowing and overdue files; screens candidates and enforces policies for library private study rooms; coordinates the search process for all missing library materials; locates uncataloged material for library users.
  • Processes complex serial added publications; processes claims for outstanding orders.
  • Manages a library unit on evenings and weekends; serves as a liaison with other departments; trains and coordinates the work staff and monitors the work of student assistants; prepares training materials.
  • Prepares and monitors student wage and supply budget.
  • Ensures that proper procedures are followed to open and close library buildings; resolves library user conflicts and emergencies referring them to higher level staff, campus police or other appropriate services as needed.
  • Verifies interlibrary loan requests and locates holding libraries through online and printed sources.
  • Interprets and enforces library and university policy and procedures; interacts with library users and refers to higher level staff when necessary.

Knowledge, Skills and Abilities:

  • Knowledge of library policies and procedures.
  • Knowledge of cataloging rules, regulations and resources.
  • Knowledge of library classification, subject headings and authority practices.
  • Knowledge of foreign language depending on area of assignment.
  • Skill in the use of various reference sources.
  • Skill in following directions accurately.
  • Skill in the use of automated systems.
  • Skill in both verbal and written communication.
  • Skill in coordinating the work activities of others.

Minimum Qualifications:

Two years of college education AND one year related library experience; OR, Three years related library experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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