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You are here: The Job Explorer > Job Description > Publication/Production Manager

Publication/Production Manager Duties and Responsibilities

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Purpose of Classification:

Manages and organizes daily operations involved with the production of a daily newspaper distributed to the university community. Coordinates publication efforts through assigning and prioritizing the work for staff and students. Ensures services are provided on time and is of the highest quality at the lowest possible cost; monitors supplies and schedules staff to ensure a smooth working environment. Oversees preparation of a variety of skilled layout work in the preparation of posters, exhibits, advertisements, brochures, books, newsletters and flyers.

Distinguishing Characteristics:

This is second in a series of two classifications and is distinguished from the Publication/Production Supervisor in that the manager supervises the Publication/Production Supervisor, develops work procedures and establishes quality standards for the section.

Examples of Duties:

  • Supervises activities of subordinates.
  • Coordinates production and determines job priorities in order to achieve maximum utilization of equipment and personnel; develops work procedures, establishes quality standards and decides if quality standards have been followed; prepares printing specifications for printshop, obtains bids and recommends contract awards; checks for accuracy, design, color, format alignment and legibility.
  • Confers with departments and assists and advises regarding job specifications on requested work as to appropriate format, type of paper to use and color combinations; estimates cost of jobs for departments and matches users needs with services available.
  • Maintains accurate records of work in progress for billing and departmental records; maintains file management system of completed jobs for easy retrieval for repeated use.
  • Confers with clients requesting graphic design or layout work; designs, creates and inputs graphics, illustrations and text into computerized system; recommends and develops ideas according to the intent of presentation suggesting new or modified ideas.
  • Directs preparation of layouts for various informational pamphlets, brochures, newsletters and other publications and printed material; advises director, sales staff and editor of solutions to technical problems, production schedule and other issues related to publication.
  • Maintains maintenance schedule on machinery and arranges for repair of equipment as required; performs minor repairs and preventative maintenance on equipment; maintains departmental inventory by ordering or requisitioning supplies and equipment according to departmental procedures.
  • Researches new technology to determine long range, as well as short range, equipment needs; participates in departmental planning.

Knowledge, Skills and Abilities:

  • Knowledge of newspaper production, procedures and techniques.
  • Knowledge of supervisory practices and principles.
  • Knowledge of equipment and materials utilized in typesetting.
  • Skill in coordinating and scheduling projects.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Associate's degree in Journalism or related field AND four years experience in newspaper production which includes two years supervisory experience; OR, Six years experience in newspaper production which includes two years supervisory experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


Next: Publication/Production Supervisor Job Description



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